How one can Convert Picture to Textual content in Microsoft Phrase

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Photos are all over the place – WhatsApp forwards, restaurant receipts, shopper emails, and your worker ID card. Photos are the most typical type of communication throughout channels.

However how do you change these photos into editable Phrase recordsdata?

On this article, we’ll study methods to convert a picture to textual content utilizing Microsoft Phrase.

Whereas this methodology doesn’t use OCR, we can even convert a picture right into a Phrase file utilizing OCR and perceive the variations.

Want a wise answer for picture to textual content, picture to desk, picture to excel, Phrase OCR, PDF to Phrase, PDF to textual content?

Try Nanonets’ pre-trained knowledge extraction AI for financial institution statements, invoices, buyer orders, buy orders, receipts, passports, driver’s licenses & or PDFs!

Utilizing Microsoft Phrase

Before everything, Microsoft Phrase doesn’t have a direct choice to convert an image to textual content.

Nevertheless, utilizing this hack, you possibly can convert a picture to editable Phrase by changing it right into a PDF first.

Changing a easy picture to textual content in Phrase

Let’s take a look on the steps.

I’m taking a picture (Determine A) in PNG format to transform into an editable textual content Phrase doc. You may also apply the identical course of for JPG to Phrase.

**Determine A**: Picture (snapshot) of a Google search on *methods to convert a picture to textual content in Phrase*

Step 1: Open a brand new doc in Microsoft Phrase and Insert the picture.

Steps to comply with:

Proper-click on the picture > Click on Copy (Ctrl/Command + C) > Click on Paste (Ctrl/Command + V) (Determine B)

Go to a New file on Phrase > Open/Insert > Choose the picture you need to convert

**Determine B**: Copy the picture in a brand new Phrase doc

Copy the picture in to a brand new Phrase file. (Determine C)

**Determine C**: Paste the picture within the new Phrase doc

Step 2: Save the Phrase doc as a PDF

Steps to comply with: File > Save as > Rename the file > Select the format as PDF > Select the placement

**Determine D**: Save the Phrase doc with picture as a PDF

Save the Phrase doc with the picture as a PDF file. Bear in mind to avoid wasting by a reputation you possibly can bear in mind in order to find it simply later.

I renamed the doc SaveImageAsPDF and exported it to the desktop.

Phrase will course of the picture in a number of seconds to a minute and save the doc as a PDF in your chosen location. (Determine F)

**Determine F**: Wait as Phrase processes the PDF

I double-checked the saved PDF doc on my desktop. (Determine G)

**Determine G**: Phrase doc transformed to PDF first

Step 3: Open the saved PDF file in a brand new Phrase doc

Steps to comply with:

Return to Phrase > Search for the beforehand saved PDF file by its identify > Open

Phrase will now detect the textual content within the PDF and present it on the Doc. (Determine H)

**Determine H**: Picture transformed to textual content in Phrase

That is how one can convert a picture into editable textual content utilizing Microsoft Phrase. Now you can tweak the textual content as per your choice.

Changing a fancy picture to textual content in Phrase

Now let’s attempt the identical exercise with a extra advanced picture. (Determine I)

**Determine I:** Receipt picture to transform into textual content

I adopted the identical steps as above. Right here was the outcome:

**Determine J**: Transformed receipt textual content into Phrase

As you possibly can see that whereas Phrase detected some textual content, the accuracy is extraordinarily low. There are additionally a number of snips of the picture as Phrase was unable to extract textual content instantly, to not point out the formatting points.

Utilizing OCR

Now, let’s attempt utilizing OCR on the identical two photos that we used above.

OCR on a easy picture

I attempted Nanonets‘ on-line Picture to Textual content converter that makes use of an in-built OCR engine. (Determine 1).

**Determine 1:** Nanonets OCR Picture-to-Textual content converter

I downloaded the textual content in a TXT file and opened it in a brand new Phrase file. And this was the outcome. (Determine 2)

**Determine 2**: Picture transformed to editable textual content in Phrase

Fairly neat and correct, proper?

💡

Nanonets’ image-to-text converter makes use of superior OCR to acknowledge the content material within the picture and convert it into editable textual content. It may convert any JPG, PNG, and PDF recordsdata into textual content simply inside seconds.

OCR on a fancy picture

Now, time for the real-test.

I attempted the OCR on the identical receipt we used earlier. It has advanced formatting with logos, some handwritten textual content, and totally different layouts.

The OCR captured all of the textual content exactly inside a number of seconds. As soon as I downloaded the textual content, I opened it in a Phrase doc; and this was the ultimate output:

I used to be shocked to see that the OCR detected the handwritten textual content and was capable of populate totally different line gadgets within the Phrase file pretty precisely.

Microsoft Phrase vs OCR

As you noticed above, whereas it was simple to transform a easy picture to textual content utilizing Phrase, the identical course of didn’t work nicely on a fancy picture.

Be aware that Microsoft Phrase doesn’t use OCR, so it usually provides inaccurate outcomes when you attempt to convert advanced footage or photos into editable textual content paperwork. You additionally must spend a big period of time to manually edit the formatting earlier than you should use the textual content for additional computation or evaluation.

When you do not want extra software program or an web connection to transform footage on Phrase instantly, you want a paid Microsoft subscription. The Learn-only Microsoft model doesn’t will let you use options like Save, Open, and so forth.

Not like Microsoft Phrase, Nanonets OCR works with close to 98%+ accuracy on each easy and complicated photos. It is extra dependable and processes PDFs in a number of seconds or minutes.

How one can convert advanced photos into editable Phrase recordsdata

As we noticed above, changing a picture to correct editable textual content in Phrase is extraordinarily troublesome.

Whereas many image-to-word or image-to-text converter instruments can be found on-line, they work finest solely on a number of easy photos. Most lack the highly effective OCR and deep studying capabilities to convert a whole lot of advanced photos.

That is the place AI-enabled OCR software program involves the rescue.

Whereas a number of easy photos may be transformed to editable textual content paperwork through the use of Phrase or on-line converter instruments, the challenges come up in changing:

Whereas Microsoft Phrase will not be capable of precisely you change these photos to textual content, Nanonets OCR makes use of deep studying capabilities to extract textual content from them.

All you must do is:

Join on Nanonets.
Select from both a zero coaching AI mannequin or one of many pre-built AI fashions relying on the kind of picture.
Add all of your photos and await Nanonets to extract textual content from them.
Open the transformed picture to confirm the transformed textual content and line gadgets.
Make customizations as per your wants.
Export the information in your most well-liked format (Phrase, TXT, CSV, XML, XLSX)

Last phrase

We discovered methods to convert photos into editable textual content on Phrase. Whereas it isn’t a single-step course of, changing photos into textual content is way simpler utilizing Phrase than getting into it manually utilizing Copy + Paste.

Nevertheless, whereas changing photos into editable textual content is feasible in Phrase, the accuracy is low. The post-processing requires vital guide effort. Utilizing OCR and Deep Studying, extracting textual content precisely from photos is far more correct, environment friendly, and dependable.

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