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Outlook is a well-liked electronic mail service for enterprise communication and is usually the primary selection for big enterprise customers.
Whereas it provides a variety highly effective options and integrations, Outlook does not supply a straightforward solution to parse/extract information from emails.
Enterprise information coming in through Outlook emails or attachments is often extracted manually to Excel spreadsheets or different enterprise functions.
Why export emails from Outlook to Excel?
Emails include loads of important enterprise information.
Companies obtain invoices, buy orders, receipts, quotes, gross sales requests and extra through electronic mail. It is onerous to organise and make sense of all that information in Outlook itself.
Exporting electronic mail information from Outlook to Excel permits companies to look at all that information to achieve invaluable insights. You may additionally need to export Outlook emails to Excel merely to again up all of your information or transfer to a different electronic mail supplier/server.
On this article, we take a look at two in style methods to export information from Outlook emails to Excel spreadsheets.
Neither of those two strategies is totally excellent, to be sincere – formatting is usually misplaced or modified through the export. We additionally take a look at easy methods to export Outlook emails to Excel mechanically with out lack of information or formatting.
Automate your Outlook to Excel workflows with Nanonets. Parse electronic mail information into structured information match for enterprise functions.
The best way to Export Outlook Emails to Excel?
Listed here are a number of the most typical strategies of exporting electronic mail information from Outlook to Excel:
Manually copy-pasting information from Outlook to Excel
In all probability the dumbest strategy right here – nevertheless it nonetheless works.
Open emails or attachments one after the other, copy all related information and paste them into an Excel sheet. This consists of all the photographs, photos, logos and graphics included into your spreadsheet.
Straight export from Outlook to Excel
Straight exporting emails from Outlook to Excel is fairly simple.
However this methodology will solely retain plain textual content and primary hyperlinks – all different formatting shall be misplaced.
- Open Outlook >> click on on “File” >> and choose “Open and Export“
- Click on on “Import/Export” >> choose “Export to a file” >> and choose Excel or Comma Separated Worth (.csv) because the file sort
- Choose a vacation spot folder (Contacts) to save lots of the file in
- Click on “End”
Exit Outlook, open the folder and confirm the Excel/csv file you simply exported from Outlook.
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Each the strategies we have checked out up to now require you to manually open every electronic mail one after the other. These strategies do not assist any bulk export actions.
Automate your Outlook electronic mail to Excel workflows
You possibly can automate your Outlook electronic mail to Excel workflows with an AI-based electronic mail parser or electronic mail extractor like Nanonets.
With Nanonets, you possibly can auto-forward all incoming Outlook emails to a Nanonets inbox and parse all information in them. This can assist carry out bulk actions with out having to open particular person emails or attachments one by one.
Nanonets can even assist protect unique information formatting and extract solely the particular information you want.
Automate your Outlook to Excel workflows with Nanonets. Parse electronic mail information into structured information match for enterprise functions.
Takeaway
Exporting your Outlook emails to a spreadsheet has clear advantages – for information storage in addition to information evaluation.
Doing this electronic mail to Excel course of manually will simply not scale and is extraordinarily labour intensive.
E mail parsers and clever information extraction instruments might help automate your Outlook electronic mail to Excel workflows. You possibly can focus extra time on information evaluation and fewer on copy-pasting information into Excel!
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